How to free up space in gmail account {Updated 2023}

Rate this post

How to free up space in gmail account-Important conversations, spam, promotions, work emails: inside your inbox Gmail there really is everything, so much so that space has started to run out and cause some problems. The idea of ​​deleting emails one by one and, consequently, having to choose which ones to delete, however, doesn’t excite you and you would like to find some faster method to clean them up.

That’s just the way it is, isn’t it? Then don’t worry, this is a common problem. Space in Gmail may seem like a lot at first, but reaching its limit isn’t that difficult, especially if you use the free plan offered by the service. However, solving the problem is just as simple.

How to free up space in gmail account

Inside today’s tutorial, in fact, I will show you how to free up space in gmail in a few moves, effortlessly and above all quickly. In this regard, you should know that there are different methods to achieve this, all illustrated in the next few lines. How do you say? Do you want to get to work right away? So let’s stop talking and roll up our sleeves, there’s an email box to clean!

Get started with Gmail

Gmailas you know, is an excellent e-mail service that works directly from the browser and which allows you to archive your e-mails up to a maximum of 15GB. This storage belongs to Google OneGoogle’s cloud storage service that you can use to store, share, and sync your data.

To better understand what we’re talking about, Google One is what you use for your documents on Google Driveto save/sync Android app data (e.g. WhatsApp backups), to save photos/videos to Google Photos (in case you decide to archive the files in original quality; archiving in compressed format does not eat up Google Drive space) and more.

The emails, photos and documents stored in Gmail therefore flow into the 15 GB made available by the free plan of Google One, causing the space to run out before it should. If there aren’t that many messages in your Gmail box, the problem could lie in another of the services or apps you use with Google One.

In case you don’t want to delete the various files that populate your space on Google One, you can simply decide to purchase a larger storage plan, such as Google One 100GB (1.99 euros per month or 19.99 euros per year), Google One 200GB (2.99 euros per month or 29.99 euros per year) or Google One 2TB (9.99 euros per month or 99.99 euros per year). Otherwise, to solve your space problems without putting a hand in your wallet, you can follow the advice I am about to give you.

How to free up space in gmail

Free up Gmail space

After the necessary initial premises, the time has come to proceed with the effective cleaning of the space present on Gmail. To carry out this operation, you can act directly from yours email box (using strings of code to be inserted in the search bar, or folders) or you can act as Google One.

Acting directly from Gmail, you can make filtered searches based on dateat the size of attachments or to other factors. Acting from Google One, however, it is possible to manage the entire storage space of Gmail, Google Drive, Google Photos, etc. Whichever method you decide to use, you will find everything explained in detail in the following paragraphs.

Items deleted

Items deleted

The first step that I advise you to take for make room in your Gmail inbox consists in going to act on all those elements that have been moved to the Recycle Bin but are not yet deleted. To do this, you can use several methods.

The first, and easiest, is to access your inbox, scroll through the categories in the left-hand menu, and manually remove the emails within the folders Spam And Basketby pressing on the items Delete all spam messages now/Empty Trash now.

Alternatively, to also check the deleted files present in Google One and to have a more complete cleaning of the storage space, connect to the main page of Google One and, if necessary, access your account: to do this, press the button Log inselect the your account among those in the list, enter the Password in the appropriate space and finally press the button After you.

At this point, click on the icon Space (the one marked with a cloud, in the menu on the left). If, on the other hand, your google account is already connected, click directly on the aforementioned icon. In the new page that has opened, then look for the box named Take back your space and hit the link Free up space for your account. By doing so, you will be redirected to a new page, within the panel Storage Managementthrough which you can fully manage your storage space.

Scrolling down the page, in fact, you can find the section Items deleted and, still below, the list of all the items deleted from the various Google services. At this point, click on the item Review and release [quantitativo spazio] related to the service you want to clean up, select them one by one or click on the item Delete everythingto delete them in bulk.

However, keep in mind that once this operation has been performed, you will not be able to recover them from the Recycle Bin, since it is a permanent deletion.

Big elements

Delete large items

Even the emails that contain heavy attachments consume available storage space. In fact, a good way to clean up your Gmail box is to delete these messages (if you no longer need them, of course). Doing so is quite simple and, even in this case, it is possible to act both directly from the mailbox and from Google One.

In the first case, log in to Gmail and, in the appropriate search bar placed at the top, type the words has:attachment. This will filter and display all emails that contain an attachment.

With i keyboard shortcutsplaced below the search bar, moreover, you can filter your emails in an even more targeted way, deciding to view those that contain an attachment as an PDFa DocumentaImageone Presentation or use the date or sender as a filter.

A further function consists in the Advanced Searchwhich you can find after the quick access keys, as a last option: once you click on the item of the same name, a box will open in which to insert, for example, some keyword to search for in emails.

To speed things up even more, you can use strings larger:1Mto search for emails with attachments larger than 1 MB (being able to insert, of course, also other sizes) or before:2020/01/01, to find all emails prior to the given date. Once you have identified the messages to be deleted, select them (ticking the relevant boxes) and press the icon Basketto move them to the Recycle Bin (which you will then have to empty, as seen previously)

If you prefer to act from Google Oneaccess the main page of the service, reach the panel Storage Management and scroll down the page to the entry Big elements. Below that, you’ll find, broken down by service, all the large items that can be deleted to reclaim space.

Then click on the item Review and release [quantitativo spazio] and proceed with the removal of Large attachments of Gmail, Large files in Google Drive and Great photos and videos in Google Photos. Easy, right?

Other items

Delete other items

There are additional items that can be deleted from Gmail and which, often, escape routine cleaning activities. For example, you can check the section Categories of your Gmail box (accessible via the menu on the left) and analyze the categories Social, Updates, Forums And Promotions to find out if, inside them, there are unwanted emails to delete.

To delete the messages in question, press on category name to clean up, check the boxes of all the emails you want to delete and click the button Delete (the trash). Alternatively, click the icon Select (the square) and choose the item from the menu that has opened Everyonethen press on the item Select all [numero] conversations present in [Categoria]to delete all the emails present.

The last element that takes up space is the unsupported videos featured in Google Photos. In a nutshell, these are videos that the storage system cannot play: to delete them, you can go to Google One and, at the bottom of the page relating to the panel Storage Managementsearch for the entry Other items. So press on the voice Review and release [quantitativo spazio] and proceed to remove the unviewable videos.

How to free up space in gmail for android

Clear Gmail app cache

You use a device android with integrated Google services and you’re wondering how to free up space in gmail? Well, you can follow all the suggestions that I have given you above, but in addition you can also free up space on your device’s memory by going to empty the cache of the Gmail app.

It is, in practice, the elimination of a set of temporary files that take up memory space and are used to speed up access to certain information. To proceed with deleting the Gmail cache files, take your smartphone (or tablet) and tap on the icon Settings present in Home screen or in drawer of the device.

Then press on the item App (if necessary, twice in a row) and, in the new screen that has opened, press the icon Gmail. At this point, tap on the option Memory and, in the new screen that opens, press the button Clear cache.

In this way, the cache will be deleted and some space will be recovered on the memory of your smartphone or tablet.