Do you have a Gmail account, you have been asked to send a folder with some important documents by e-mail but you don’t have the slightest idea of how to do it because trying to add it as an attachment is not feasible? No problem… I can help you out. If you allow me a few minutes of your precious time, in fact, I can explain to you, in a simple but not incomplete way, how to send a Folder through email .
However, let’s clarify one point immediately: the operation, in the strict sense of the term, is not feasible, in the sense that Gmail, like other e-mail services, allows you to attach only single files. The folders in their entirety are then cut out. However, this does not mean that through the implementation of some tricks the operation cannot be performed in any case. I know, on the surface it may seem a bit complicated but, you have to believe me, it’s not like that at all.
- 1 How to send a folder through email without zipping it
- 2 How to send a Folder through email from computer
- 3 How to send a folder through email from smartphones and tablets
- 4 How to send a folder with Gmail via cloud storage services
How to send a folder through email without zipping it
The procedure to be initiated is in fact very simple, even for those less knowledgeable about IT and new technologies, and can be carried out both from a computer, using the Web version of the famous e-mail service, and from smartphones and tablets, using the app official Gmail for Android and iOS. At that time? May I know what are you still doing standing there? Position yourself comfortably, take a few minutes of free time just for yourself and immediately start concentrating on reading the instructions on what to do that you find below.
Before getting to the heart of the subject, going to explain what are the operations that must be performed to be able to send a folder with Gmail , it seems to me only right to make some clarifications in this regard.
First of all, as I mentioned at the beginning, you must keep in mind the fact that a folder cannot be selected as an attachment, neither in Gmail nor in other email services. The individual files inside it yes, but the folder as a whole no, this is a fact.
To meet the need covered by this guide, therefore, it is necessary to proceed by first compressing the reference folder. The compressed archive obtained can then be attached to the email and sent without the slightest problem.
Whoever receives the e-mail message will have to download the compressed archive received and decompress it, after which he will find himself in front of the folder containing all the various files of interest.
When going to send the compressed archive containing the folder of your interest, however, keep in mind that Gmail applies limitations regarding the maximum size of files that can be sent as attachments. To be precise, the Google home e-mail service allows you to send attachments with a maximum size of 25 MB .
For files that exceed this limit, Gmail, when used from the web, automatically adds a Google Drive link to the email instead of including the selected items as attachments. In this case, the recipient will be able to open the file even if it is removed from the cloud storage service.
How to send a Folder through email from computer
Having made the necessary clarifications above, let’s get to the heart of the matter and find out how to send a folder with Gmail from a computer , both from Windows and macOS . You will find everything explained in detail below.
Getting started on Windows
If what you are using is a Windows PC and you are interested in understanding how to send a folder as an attachment using the famous Google e-mail service, you must first create a compressed archive with the folder you wish to send via e-mail .
To do this, I advise you to use the compressed archive manager included “standard” in Windows, which allows you to obtain ZIP files. To use it, locate the folder you want to act on, right click on it, select the Send to item from the displayed context menu and then that Compressed folder . Subsequently, a ZIP file will be created in the same location as the source folder and with the same name.
If the default Windows compressed archive manager doesn’t satisfy you, you can opt for one of the “third party” software that I have provided in my guides on how to compress a folder and how to zip a file and in my review dedicated to programs for zip for free.
How to send send a Folder through email started on macOS
If, on the other hand, you are using macOS , to create a compressed archive starting from the folder you want to send via Gmail, you can use the Compression Utility , the compressed archive manager included in all Apple-branded computers that allows you to create and extract ZIP files.
To use it, proceed as follows: locate the reference folder on your Mac, right click on it and choose the Compress “folder name” item from the menu that appears. Once this is done, a compressed archive in ZIP format will be created in the same location as the original folder and with the same name.
Even in this case, if the default macOS compressed archive manager does not satisfy you, you can opt for one of the “third-party” programs that I have indicated in my guides on how to compress a folder and how to zip a file and in my review about free zipping programs.
How to send a Folder through email in Gmail
Once you have created the compressed archive with the folder of your interest, regardless of the operating system used, open the browser you usually use to surf the web from a computer (e.g. Chrome), go to the Gmail home page to take advantage of the web version of the service and log in to your account (if necessary).
Subsequently, start composing a new email message in Gmail by clicking on the Write button located at the top left and, in the window dedicated to composing the message that opens at the bottom right, fill in the To field with the email address of the recipient, the Subject one with the message subject and the underlying field with the email body.
Then, click on the paper clip icon located below, select the compressed archive on your PC that you created earlier, wait for the upload procedure to start and complete and send the message by clicking on the Send button which is always at the bottom.
How to send a folder through email from smartphones and tablets
Are you interested in understanding how to send a folder with Gmail from smartphones and tablets using the app of the famous service available for Android and iOS ? Then continue reading. Find all the information you need right here.
Getting started How to send a Folder through email on Android
If what you’re using is an Android smartphone or tablet , the first thing you need to do to succeed is to create a compressed archive containing the folder you want to send as an attachment with Gmail. To do this, simply download and install an app to create ZIP or RAR files on your device. Among the various available on the market, I recommend RAR .
It is an application that was developed by the same software house as WinRAR, a renowned software for Windows for managing compressed archives. It allows you to generate RAR and ZIP archives as well as extract files in RAR, ZIP, TAR, GZ, BZ2, XZ, 7z, ISO and ARJ formats, including multi-volume and password-protected ones. It’s free, but contains advertisements that can be removed via in-app purchases (costing 1.19 euros/year after a 14-day free trial).
To download the application, visit the relevant section of the Play Store and press the Install button . Subsequently, start the app by pressing the Open button that appeared on the screen and create a compressed archive with the folder of your interest by selecting the latter from the RAR file manager.
Subsequently, tap the button with the RAR logo and the [+] symbol located at the top, selecting the format of your interest from those available and tapping the OK item at the bottom right. The compressed archive will be saved in the same location as the original folder and will have the same name as the latter.
In case the use of the RAR app does not satisfy you, you can take a look at my review of free zipping programs to find out what alternative solutions you have on your side.
Get started on iOS
Would you like to understand how to send a folder using Gmail on iOS ? I’ll tell you right away how to proceed. First, you must create a compressed archive starting from the folder of your interest. To do this, you just need to use one of the many applications used for this purpose. Among others, I recommend you to try Unzip .
It is a renowned app thanks to which it is possible to extract compressed archives in ZIP, RAR, 7Z, TAR and many other formats and which also allows you to generate ZIP files. It’s free, but offers in-app purchases (starting at €1.09) to remove banner ads and unlock extra features.
To download it, connect to the relevant section of the App Store, press the Get / Install button and authorize the download using Face ID , Touch ID or password . Then, start the app by tapping the Open button that appeared on the screen, press the [+] button at the top and select the Import photos item (to import photos and videos) or the Import musics item (to import music tracks), then select the files in the folder you want to compress.
If the files in the folder are neither photos nor audio, open the latter using another app (e.g. Apple Files), select the folder or all the files inside it, press the share button ( the one with the rectangle and the arrow ) and tap on the Unzip icon in the menu that appears.
Subsequently, press the Edit item located in the upper right part of the Unzip main screen, select the files of your interest, tap the compressed archive symbol at the bottom, select the Not Encrypt item from the menu that appears, type the name you want to assign to the archive in the appropriate field and press the OK button .
If the use of Unzip does not satisfy you, you can consult my review dedicated to free zipping programs to find out which alternative solutions you can use.
Send a folder with Gmail
After creating the compressed archive containing the folder you want to send using the Google home e-mail service, download and install the Gmail app on your device (if you haven’t already done so, of course).
To do this, if you are using Android visit the relevant section of the Play Store and press the Install button . If, on the other hand, you are using iOS connected to the relevant section of the App Store, press the Get / Install button and authorize the download using Face ID , Touch ID or password .
Subsequently, if you are using Android, start the app by tapping on its icon (the one with the white and red envelope ) that you find on the device screen where all the applications are grouped and, once the main screen of Gmail, log in to your account (if necessary).
Subsequently, press the [+] button at the bottom right to start composing a new mail message. At this point, type the recipient’s email address in the To field , write the email subject in the Subject field and the body of the message in the Write email field .
Then press on the paper clip symbol at the top, choose the Attach file item from the menu that opens, select the compressed archive previously created using the on-screen file manager and tap on the paper airplane symbol located at the top right to send the message.
If, on the other hand, you are using iOS, you must attach the compressed file you want to send via email directly from the app you used to create it, since, in this case, the Gmail app only allows you to attach photos in the gallery and files recent ones already used as attachments.
To do this, select it, tap the share icon (the one with the rectangle and the arrow ) and press the Gmail icon from the menu that opens. Then, fill in the email and send it as I indicated above for Android.
How to send a folder with Gmail via cloud storage services
As well as as I explained in the previous lines, I inform you that it is possible to send folders via Gmail also using cloud storage services , although this is not feasible in the strict sense of the term.
Let me explain: what, in this case, you can do is create a folder in the cloud and share the link to it via email, so as to allow whoever receives the email message to access it via the Internet, by selecting the related link.
There are several cloud storage services that you can rely on to carry out this kind of operation, the main ones are listed below with lots of my specific guides below.
- Google Drive – is Google’s cloud storage service. For each account, 15 GB of free space is offered, which can be expanded up to 30 TB by subscribing to a subscription (the basic cost of which is equal to 1.99 euros/month). It is used by default for backup on Android and interfaces with almost all of the services and tools of the Internet search giant, including Gmail. Yes, it can be used over the web, through the client for Windows and macOS, and as an app for Android and iOS. To learn more, read my post on how Google Drive works.
- Dropbox – it is one of the most famous and used cloud storage services in the world. The basic plan is free and allows you to have 2 GB of online space, possibly expandable up to a maximum of 1 TB but, in this case, you need to subscribe to a subscription (at a cost of 9.99 euros/month or 99 euros/year) . Yes, it can be used over the web, as well as through the client for Windows, macOS and Linux. It is also usable from mobile, as an app for Android and iOS. To learn more, read my tutorial on how to use Dropbox.
- OneDrive – is the cloud storage service from Microsoft. It is used by default for file storage on Windows and integrates with Microsoft Office. It offers 5 GB free, possibly expandable up to 1 TB by activating a paid plan (starting from 2 euros/month). It can be accessed via the web, via the client for Windows and macOS and via the app for Android and iOS. For more information, read my specific guide on how OneDrive works.
- iCloud Drive – is Apple’s cloud storage service. The entire ecosystem of the company’s devices revolves around it. It is used for data synchronization but also for backups, as well as for file archiving and sharing. The basic plan is free and offers 5 GB of space, possibly expandable, for a fee (with prices starting from 0.99 cents/month), up to 2 TB. On macOS and iOS it is integrated directly into the system, while for Windows it is available as a client. Eventually the service is also accessible from the Web. To learn more, read my post on how to use iCloud.
- MEGA – is the cloud storage and file sharing service created by Kim Dotcom, the founder of the famous, but now closed, MegaUpload and MegaVideo. It allows you to store files online using an advanced encryption system. The basic account is free and offers 50GB of space. The available space can eventually be expanded up to a maximum of 8 TB, but for a fee (with prices starting from 4.99 euros/month). Yes, it can be used from the web, using the client for Windows, macOS and Linux and from mobile, using the app for Android and iOS. For further information, read my article dedicated to the service.